Productivity is the measure that helps the people identity how they performing it's a relevant output of an individual or an organization in a certain period so let's that factory a produces 10,000 ice creams per day with a budget of five thousand dollars and factory B produces 15,000 ice creams per day with the same budget this indicates that factory be is 50% more productive .
Compared to factory A so, the next question is why productivity matters productivity is important becouse it helps businesses to stay competitive and for consumers it means more affordable products for example if i own the shop i would order my ice creams from the factory B because able to order more and therefore make more money and the consumers will be the winners as well i can sell my ice cream for more affordable prices and still make more profit in our personal lives.we can also improve our productivity by using your approach to perform the task or activity for example it might take you 10 hours a week to cook the meals but if you streamline this process and set it up correctly you could easily do it in half time that's five hours a week that you can save if you do this fir the whole year that will be 210 hours or more than one week of free time that you can invest elsewhere so, today we talk about 16 tips to be more productive.
1. THE PRODUCTIVITY COUNTDOWN
You desk and you find a stack of 50 documents waiting for you to read or maybe you open your email and find dozens of masseges each one more urgent than the last when you're starting down a mountain of work what's the best way for you to boost your productivity try using a productivity.
Countdown just start with your max workload let's say for example you're plugging away at those 50 documents every time you read one you count yourself down by one that way each little bit of progress pushes you one step closer towards zero and the closer you get the more motivated and productive you'll feel.
2. AIMING FOR THE MIDDLE
Lazy people aren't the only ones who struggle with productivity you have an amazing work ethic yet you still have a hard time getting anything done why is that well becouse you're spending way too long on each individual project you're trying to make everything you do turn out perfect but that's not only impossible it's also a gigantic waste of time.
So, how much effort should you put into your work how do you know when enough is enough to guage your stopping point think about the minimum amount of work you could do to finish that project now think about the absolute maximum your goal should be ti shoot somewhere in the middle that way you're going above and beyond without wasting too much of your energy on one job.
3. THE PRE -LUNCH BURST
For most people lunch is their favorite part of the workday it's your chance to take a break decompress and get a nice little boost of energy but few people realize hiw big of a motivator lunch can be think about that hour right before your lunch starts you might spend a good chunk of that hour staring at the clock.
counting down the minutes until your break but instead of letting the clock decide when you eat why not base your lunch around your work just tell yourself that you can go to lunch only after you've reached a certain goal and when this kind of reward is on the line your work flow will jump into overdrive you'll work faster and maximize your efficiency and by the time that hours up you'll feel proud productivity and ready for your break.
4. FIND YOUR PEAK HOURS
everyone has a certain window during the day when they're the most productive for some that's first thing in the morning you wake up feeling energetic and ready to jump into your work for others productivity feels more natural in the afternoon or maybe you like the burst of creativity that comes from working at night.
Whether you're an early bird or a night owl you should reserve your hardest goals for you most productive hours in other words don't waste your energy or creativity on busy work save the boring stuff for those moments when you're feeling lazy and that way you can tackle the real challenges when you're performing at your best.
5. PLAN YOUR TIME SLOTS
Are you the kind of person that constantly checks there email or maybe you can't spend five minutes apart from your phone if you're there's a good chance that you habit are stopping your productivity in its tracks luckily there's an easy solution instead of obsessing about your emails and masseges just create a few time slots throughout.
The day where that's all you do a set aside all your other work and foces solely on responding to emails answering messeges and returning phone calls as you get in the habit of using time slots you'll find yourself less and less worried about checking your phone becouse you know you'll see it when you next time slot rolls around.
6. LIVE AN 80/20 LIFESTYLE
Have you ever noticed that a small percentage of your work yields the majority of your profits in business this is called the 80/20 rule you can almost always expect 80% of the effects to come from 20% of the causes okay let's say for example you're trying to fix errors in a computer program it's not worth your time to tickle every single bug that people encounter that would take way too long so instead you aim for the top 20% because that will get rid of 80% of the problems.
Now if you want to increase your productivity try to incorporate tge 80/20 rule into your lifestyle spend your time and energy on a few very productive tasks rather than wasting hours and something that won't earn you much of a reward.
7. LEARN TO DELEGATE
You just can't do everything by yourself if your boss throws a big project your way you can't do the research design the prototype and make the presentation all your own not only would it take you way longer but you'll end up feeling overwhelmed and burnout to accelerate your productivity.
learn how to delegate there's nothing wrong with admitting you have too much on your plate it's almost always a good idea to recruit a co-worker or even a small team to help you out that way you can spread the work get things done much faster and even incorporate some new perspectives along the way
8. MANAGE YOUR TEAM
Deligation is an incredibly useful strategy but delegating work doesn't automatically make your more productive there are planty of managers who delegate well and then end up wasting even more their time that's because they spend hours hovering over their team members.
They check in on their progress every 5 seconds and they nitpick every move they make delegating is supposed to save time but when you hover you're just sabotaging your own productivity so, how should you manage your team in an effective and productive way well try using some kind of online collaboration tools these programs allow you to quickly take stock of everyone's progress without soaking up more of your valuable time.
9. MORNING SELF CARE
Do you cram as much works as you can into your morning's if you do it might be hurting your productivity when you start your grind right after you wake up you're more likely to feel lazy and burnt out in the middle of the day so try to find a morning routine that balances productivity and self care remember that you want to end your morning feeling motivated not frustrated of exhausted.
10. CREATE ACCOUNTABILITY
Most people work better when they know someone's counting on them this is a big problem for freelancers and people who own their own businesses they struggle with productivity because well no one's holding them to deadlines or strict schedules so if this sounds like you its time to create some kind of accountability find someone who's going to rely on you like a client or even a close friend when someone expects you to perform at your best you'll find yourself being more productive than ever.
11. SHORTCUTS ARN'T PRODUCTIVE
Cutting corners isn't the same as being productive while it's true that finding innovative solutions can save you time you should never let the quality of your work suffer becouse then you're just being lazy shortcuts should never be an excuse to do less work the goal of any shortcuts should be to streamline your process or improve your efficiency not to help you get out of work early.
12. UNDER 60'S
Your day is filled with small decisions you pick out your clothes in the morning and you decide what to eat for breakfast these trivial decisions have very little impact on your day yet you might waste tons of time making up your mind so whenever you're facing a small decision just give yourself one minute that sense of urgency will make you choose faster and feel more satisfied with your decision so cut yourself off at 60 seconds no more because that's all the time you really need.
13. PRUNE YOUR COMMITMENTS
Sometimes your own generosity stands in yoir way you'll want to help everyone and you want to say yes to everything but you end up with so much on your plate that you run out of time to focus on yourself to give your productivity a boost try to shave off at least one commitment every week if you did 10 favors this week well then do 9 the next and then eight and then seven that way you can prioritize yoir own responsibilities before handling someone else's.
14. THE SOUL DECISION MAKER
You shouldn't be making every single decision on your own it's frustrating to hand the reins off someone else but it's stressful and unproductive to be the only decision maker but luckily you can relieve some of that pressure by relying on your co- workers you'll get a lot more done if you can learn to trust in their judgment.
15. CHERISH YOUR DIWNTIME
Is an important part of being productive even though you're not getting work done spending time with your family keeps you mentally stable it gives you an opportunity to recharge and to gear up for another productive day no one can be proactive and efficient all the times so don't take your downtime for granted.
16. END ON A HIGH NOTE!
When's the best time to stop working most people try to drain their brain before they leave for the day but the most productive people in their day on a high note you should stop working when you're feeling inspired and full of ideas why well becouse it gives you direction for tomorrow from the moment you come into work you'll know exactly what to do next instead of feeling hesitant or confused you can jump right back into the action.
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